Absolutely! Here's a comprehensive, professionally written Privacy Policy designed specifically for QubiQ StudiO—a digital marketing agency handling sensitive client data, third-party integrations, and campaign management. This version includes expanded sections covering legal compliance, consent management, international clients, and platform-specific practices.

Privacy Policy

Effective Date: [Insert Date]

At QubiQ StudiO, we value transparency, confidentiality, and integrity in handling your information. This Privacy Policy describes how we collect, use, store, disclose, and protect your personal and business data when you engage with our website, services, tools, or team.

By accessing our website or using our services, you agree to the practices described in this policy.

1. Information We Collect

We collect different types of data to deliver effective and personalized services:

a. Personal Identifiable Information (PII)

• Full name, job title, email address, phone number

• Company name, brand details, and registered business address

b. Marketing and Business Data

• Campaign goals, ad account access (Google Ads, Facebook Ads Manager, etc.)

• Website access credentials (WordPress, Shopify, etc.)

• CRM and API keys (WhatsApp Business API, Mailchimp, etc.)

• Brand assets (logos, images, videos, content, guidelines)

c. Financial & Billing Information

• Billing address, GST details, and payment confirmations

• Payment method information (via third-party gateways; we don’t store card details)

d. Usage & Technical Information

• IP address, browser type, device type, location

• Pages visited, time spent, interaction logs (via cookies and tracking tools)

2. How We Use Your Information

Your data is used solely for legitimate business and operational purposes, including:

• Setting up, managing, and optimizing digital campaigns

• Delivering SEO, email marketing, PPC, and social media services

• Creating and customizing graphics, reports, and websites

• Account and billing management

• Customer communication and support

• Internal analytics and service improvements

• Legal compliance and fraud prevention

3. Legal Basis for Processing (as per GDPR, if applicable)

For clients residing in the EU or handling EU user data, QubiQ StudiO processes your information based on:

• Contractual necessity (e.g., delivering services as agreed)

• Legitimate interest (e.g., improving client experience)

• Legal obligations (e.g., accounting records)

• Your consent (e.g., newsletter opt-ins)

4. Sharing and Disclosure of Information

We do not sell, rent, or trade your information. However, data may be shared with:

a. Authorized Team Members

• Only project-assigned QubiQ StudiO professionals under strict confidentiality

b. Third-Party Service Providers

• Platforms like Google, Meta, Mailchimp, WhatsApp API providers, analytics tools

• Payment processors (e.g., Razorpay, Stripe, etc.)

• Hosting providers (e.g., Google Cloud, Dropbox)

These providers are bound by data protection agreements and only access data to the extent necessary for service execution.

c. Legal Authorities

We may disclose information if required by law, regulation, or court order.

5. International Data Transfers

If you're located outside India, your data may be transferred and stored in servers located within India or other countries where our tools or partners operate. We ensure all transfers comply with international data protection standards.

6. Data Security Measures

We implement a multi-layered approach to safeguard your information:

• Secure cloud-based storage and encrypted file transfers

• Password-protected access to internal systems

• Regular audits, access logs, and restricted permissions

• Use of licensed software only (e.g., Adobe, CRM, analytics)

While we use best-in-class security tools, no online system is fully immune to threats. In the unlikely case of a breach, affected users will be notified in accordance with applicable laws.

7. Your Data Rights

Depending on your jurisdiction, you may have the right to:

• Access the data we hold about you

• Correct inaccuracies in your personal/business information

• Withdraw consent for certain processing activities

• Request deletion of your data (subject to compliance/legal constraints)

• Port your data to another provider (in machine-readable format)

To exercise any of the above, contact us at hello@qubiq.studio or via WhatsApp at +91-7978831440.

8. Data Retention

We retain your data only for as long as necessary to fulfill the purposes described in this policy or to comply with legal, contractual, or tax obligations. Data may be archived securely for audit or reactivation purposes unless deletion is requested.

9. Cookie Policy & Tracking Tools

Our website uses cookies and tracking technologies such as:

• Google Analytics for traffic and behavior monitoring

• Facebook Pixel for ad performance insights

• CRM Integration Tags for lead attribution

Cookies can be managed via your browser settings. You can disable cookies, but this may limit some functionality on our site.

10. Email, SMS & WhatsApp Communications

By subscribing to our services or submitting forms, you consent to receive service-related and promotional messages via:

• Email (project updates, newsletters)

• WhatsApp (campaign coordination, support)

• SMS (reminders or alerts)

You may opt out anytime by clicking "unsubscribe" in emails or messaging us directly.

11. Children's Privacy

Our services are intended for businesses and individuals over the age of 18. We do not knowingly collect data from minors. If such data is inadvertently collected, it will be deleted immediately upon identification.

12. Third-Party Links

Our website may contain links to external platforms. QubiQ StudiO is not responsible for the privacy practices or content on those websites.

13. Changes to This Policy

We may update this Privacy Policy periodically. Any significant changes will be posted here with an updated effective date. Continued use of our services after such updates implies acceptance.

14. Contact Us

For questions, concerns, or data-related requests, reach out to:

📞 Call or WhatsApp: +91-7978831440
📧 Email: hello@qubiq.studio
🌐 Website: https://qubiq.studio

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